These T&C apply in addition to the legal provisions between you and CeDeTe UG (haftungsbeschränkt), hereafter called CeDeTe.

1 Formation of Contract

With the booking form you make us a binding offer to conclude a travel contract. The contract is formed when you receive the booking confirmation in text form and applies to all participants listed in the registration.

2 Payments

An advance of 20% of the travel price is to be paid once you have received the written booking confirmation as well as the insurance certificate (Sicherungsschein). The remainder is to be paid at the latest 28 days before the beginning of the trip.
You will receive the travel documents once the payment has been received in full.
In case that payment is not made according to this schedule although we are able and willing to provide the contractually agreed services and have fulfilled our legal information requirements and that there is no legal or contractual right for you to withold payment, we may terminate the contract and invoke cancellation fees according to number 6 of these Terms and conditions after a reminder with fixed period of time.

The insurer of our insolvency insurance is

R+V Allgemeine Versicherung AG
Raiffeisenplatz 1
65189 Wiesbaden
Telefon +49 611 533-5859

3 Contractual Obligations

The contractual obligations arise from the event description by CeDeTe and the information provided in the booking confirmation.

Any descriptions and material not provided by CeDeTe shall only be binding if it is explicitly included in the agreement with us in writing.

Service providers are not empowered to make commitments or confirmations on our behalf.

4 Pricing

Barring other statements, all prices are to be understood in Euro per Person.

5 Service changes after formation of contract

CeDeTe can make changes to specific travel services after acceptance of the contract, so long as these are minor and do not significantly impact the character of the travel arrangements and have not been maliciously instigated. Examples for this are when rooms are ready or changes in the schedule, etc.

If there are significant changes to an essential part of the travel services or your special needs as they have been incorporated in the agreement, you can cancel the contract without fees.

If we offer an alternate travel arrangement, you can demand participation in this.

In either case you are required to respond within the time limits we communicate with the changes. If you do not react within the time limit, the changes are considered accepted.

6 Your Cancellation

You can cancel any time before the beginning of the trip. Relevant is when we receive your cancellation. Cancellations should occur in text form (e.g. Email).

If you do not take part in the trip, we understand this as a cancellation.

If you cancel or do not take part in the trip, we loose the right to the travel price.

Instead we can demand payment of adequate compensation for the preparations and costs already incurred if we do not have responsibility for the cancellation. The amount of compensation is determined by the travel price minus the savings we realize by you not participating.

The compensation is determined by the time of your cancellation message and is a percentage of the travel price.

Unless other cancellation fees have been agreed of, board game conventions incur the following cancellation fees:

• from 29th day before beginning of trip 20%

• from 13th day before beginning of trip 35%

• from 6th day before beginning of trip 50%

• from last day before beginning of trip and in case of not taking part in trip 90%

You are entitled to prove that lower damages occurred than the compensation invoked.

We are free to base the compensation on actually and nonrefundable costs (for example cancellation fees of accommodations) instead of the fees above.

We recommend procuring trip cancellation insurance that covers cancellation costs.

7 Contract Transferal

You can demand that a third person enters into the rights and obligations of this agreement. The demand needs to be made in text form (e.g. Email) at least 7 days before the trip.

We can refuse the demand, if the third person does not fulfill the contractual requirements of the trip.

With the entry of the third person both of you are liable as joint debtors for the travel price and any additional costs incurred by the inclusion the the third person.

8 Termination by us

a) We reserve the termination without notice if you engage in unacceptable behavior according to our Code of Conduct (https://big-con.de/code-of-conduct/) or significantly continue to disturb the event after our demand to change your behavior or otherwise act in ways that warrant the immediate termination of the contract. This does not include behavior that results from a breach of information requirements by CeDeTe.

In case of termination we maintain our claim to the travel price, but have to account for any savings or advantages generated by your premature departure.

b) If the minimum number of participants, as it is stated in the service descriptions, the precontractual information and in the booking confirmation, is not met, we can cancel the contract up to 4 weeks before the travel date (received by you). Of course we will inform you if it becomes apparent earlier than this that the minimum number of participants will not be reached.

You will receive the cancellation notice without delay and your payments for the travel price will be refunded as soon as possible, but in any case within 14 days of receiving the cancellation notice.

c) we can also cancel the contract before beginning of services if unusual and unavoidable circumstances make it impossible for us to fulfil the contract. In this case we have to notify you of the cancellation without delay after becoming aware of the cancellation grounds. If we cancel the contract on these grounds, we loose the claim to the travel price.

9 Notice of Deficiencies, relieve, reductions and termination

In case of faults of deficiencies you are required to make reasonable efforts to relieve the faults and deficiencies and limit or prevent damages.

You have to inform us of any deficiencies so that we can alleviate them. If you culpably neglect to do so and this is why we cannot alleviate the deficiencies you cannot claim reductions or damages according to §651 m and n BGB. The period of limitations for rights resulting from reductions of the agreed travel price for a travel package is two years. The period of limitations begins with the contractual end of the trip.

You have to inform us ahead of the booking of any physical limitations (eg. Limited mobility), disease other other limitations that can impact transport, accommodation or participation in events.

Otherwise we will be unable to guarantee that there won’t be complications or limitations during the trip.

If the booked service is significantly impacted and we are unable to facilitate relief within an appropriate appointed time limit you can terminate this agreement. A time limit is does not need to be appointed if we refuse to facilitate relief or immediate relief is necessary. Under these circumstances you only owe the price of services used.

10 Limited liability

We limit the liability for damages, that are non-bodily and are not inflicted culpably, to three times the travel price.

The limitation is counted per participant and booked service. Possibkle additional claims based on the Montreal Agreement or the Air Travel Laws are not affected by the limitation.

11 Dispute Resolution for Consumer Disputes

We are neither willing nor required to participate in dispute resolution proceedings at a consumer dispute resolution office.

The European Commission provides a Platform for Online dispute resolution (ODR):

https://ec.europa.eu/consumers/odr/.

Our Email is post@cedete.de.

12 Choice of Law and Venue

For the legal and contractual relationship between you and CeDeTe German Law shall exclusively apply.

Berlin is agreed as place of jurisdiction and venue.

This contract is provided in bilingual form. The English translation is merely informational and in case of disparities the German Version is to be applied.

13 Provider

CeDeTe UG (haftungsbeschränkt)
Silvio-Meier-Str. 12
10247 Berlin
Germany

Commercial Registry : HRB 261437 B
Registration Court: Amtsgericht Charlottenburg

Telefon +49 (0) 160 4602241
E-Mail: post@cedete.de

Ust-IDNr.: DE366667537